Member Code of Conduct

1. About General Membership

General Membership provides an opportunity for individuals to actively participate in the religious, educational, charitable, and social activities organized by Prabashi Durgotsav Samiti Mohan Garden for the public benefit.

2. Eligibility

General Membership is available to any individual who is above 18 years of age and aligns with the charitable and religious objects of the organisation.

3. Membership Admission & Subscription

Membership is subject to an admission fee and an annual subscription fee. The applicable terms and fees are determined and may be periodically revised by the organisation.

4. Member Participation

General Members are encouraged to engage actively with the organisation. Members may participate in:

• Organisational events and programmes.
• Volunteer committees and activities.
• General assemblies.
• Community, charitable, and cultural initiatives conducted by the organisation.

5. Member Responsibilities

Every member is expected to uphold the values of the organisation. Members must:

• Strictly adhere to the rules, regulations, objectives, and applicable policies of the organisation.
• Maintain respect, integrity, and proper organisational decorum in all interactions and official proceedings.
• Act responsibly during all organisational activities.
• Protect the organisation's reputation and handle its property with care and responsibility.

6. Code of Conduct

Our organisation operates on principles of mutual respect and integrity. Members must abide by the following behavioural requirements:

• Maintain respectful behaviour towards everyone.
• No verbal abuse.
• No physical misconduct.
• No public disruption or behaviour that damages the organisation's reputation.
• No harassment, intimidation, or discrimination of any kind.
• No misuse of the organisation's name, platform, or assets for personal financial gain.
• No unauthorised commercial activities using the organisation's name or resources.

7. Puja & Event Guidelines

To ensure a safe, welcoming, and spiritual environment, the following restrictions apply during all organisational events:

• The consumption, possession, or distribution of alcoholic beverages, narcotics, and illegal substances is strictly prohibited on event premises.
• Members must not participate in organisational duties, volunteer work, or ceremonies while under the influence of any intoxicant.
• Smoking and tobacco use must be restricted to designated areas and are strictly prohibited near ritual/Puja zones and dining areas.
• Members must treat all devotees, guests, visitors, and fellow volunteers with the utmost courtesy and respect.

8. Anti-Harassment & Non-Discrimination

The organisation maintains a strict zero-tolerance policy regarding:

• Physical harassment.
• Verbal harassment.
• Sexual harassment.
• Discrimination.
• Intimidation.

Any violations of this policy will result in immediate removal from the event or premises and disciplinary action, which may include the termination of membership in accordance with the governing provisions.

9. Political Neutrality

The organisation is strictly non-political. Members must never use the organisation's name, premises, or festive events for political campaigning, promotion, or fundraising for any political party or candidate.

10. Public Communications & Social Media

Members must not issue press releases, speak to the media on behalf of the organisation, or post on the organisation's official social media accounts without explicit authorisation. Official organisational communications and digital platforms may only be managed by authorised persons.

11. Donations, Sponsorships & Financial Conduct

Members who are specifically authorised to collect donations, sponsorships, or other funds on behalf of the organisation must adhere to strict financial discipline:

• All collected funds must be fully submitted to the organisation.
• Contributions must be deposited immediately and properly accounted for.
• Official receipts must be issued for every contribution.
• Members must declare any personal, financial, or family conflict of interest prior to participating in organisational decisions or contracts.

12. Organisational Property & Digital Resources

Members are entrusted to responsibly handle:

• Physical property and equipment.
• Organisational documents and records.
• Logos and letterheads.
• Digital accounts.

The unauthorised use of any organisational property or digital resources for personal purposes is strictly prohibited.

13. Confidentiality & Data Privacy

Members who are granted access to donor databases, financial records, membership details, or other confidential organisational information must maintain strict confidentiality. The unauthorised sharing, disclosure, or selling of organisational data to third parties is strictly prohibited.

14. Membership Termination & Disciplinary Action

Membership may be terminated or subject to disciplinary action under the following circumstances:

• Written resignation submitted by the member.
• Failure to pay the applicable annual subscription dues for three consecutive years.
• Any violation of the Code of Conduct.
• Gross misconduct.
• Misfeasance of funds.
• Actions detrimental to the organisation.

In the event of a violation, disciplinary action may involve a fair enquiry, the issuance of show-cause notices, suspension, or formal termination of membership as outlined in the governing provisions.

15. Grievances & Dispute Resolution

Members may raise genuine grievances through the organisation's prescribed dispute-resolution process. Disputes will first be addressed through internal mediation and, if unresolved, settled through a formal arbitration process.

16. Membership Application

If you align with our values and wish to contribute to our community initiatives, we invite you to apply for General Membership.